> ## Documentation Index
> Fetch the complete documentation index at: https://help.zebrania.edu.pl/llms.txt
> Use this file to discover all available pages before exploring further.

# Children and contact details

> Adding a child, contact details, and enrolling in a class.

Everything you do in Zebrania as a parent starts with a child on your
list. This page covers how to get one there, what happens when you enrol
them in a class, and where the one genuinely confusing part of the
product comes from.

## Adding a child

Go to **My children**. Adding a child does **not** require a class code
or any contact with the school — you can do it right away and name the
school later. The app says so at the top of the page:

> Add a child once, then assign them to a school whenever you have a
> class code. Editing a child here never changes an already-enrolled
> student.

In the **Add a child** form you give a first name, a last name, and a
**PIN** — **PESEL (last 4 digits)**. The PIN is not a password; it lets
the homeroom teacher check that you are enrolling your own child: "PIN =
last 4 digits of child's PESEL. The teacher will verify identity." Enter
a different number of digits and you'll see "PIN must be 4 digits".

Once added, the app confirms: "Added *(name)*. You can assign them to a
class below." Until you have added anyone, the list reads "You haven't
added any children yet. Add one above to get started."

You can correct a child's details at any time with **Edit**, saving with
**Save changes** — the app confirms "Child details updated." **Any
guardian** linked to that child can edit them.

## Enrolling a child in a class

A class needs a **class code from the teacher**. On the child's row press
**Assign to a class**, enter the code, and press **Assign**.

The enrolment is **not** accepted on the spot. The app replies:
"Assigned. The teacher will verify and approve the enrollment." From then
on it carries one of three states, shown next to the child:

| State        | What it means                                                           |
| ------------ | ----------------------------------------------------------------------- |
| **Pending**  | Waiting on the homeroom teacher's decision. Nothing more for you to do. |
| **Approved** | The child is in the class. Only now can you book meeting slots.         |
| **Rejected** | The enrolment was not accepted. Contact the homeroom teacher.           |

Where to get a code, and what to do when it does not work, is covered in
[Joining a school and class](/en/joining-a-school-and-class).

## Child vs. student — two records, not one

This is the part that surprises people most often. It is worth a moment,
because it explains nearly every "I corrected it and it is still wrong"
question.

Zebrania holds **two separate records** about the same person:

* **The child** — on your **My children** list. It belongs to you. It
  exists on its own, with no school attached.
* **The student** — in one specific class at one specific school. It
  belongs to the school.

At the moment you enrol them in a class, the school **receives a copy** of
the child's details: first name, last name and PIN are transcribed into a
new student record. From that moment **nothing links them live any more**.
It is a copy, not a window onto your data.

One thing follows, spelled out on the **My children** page itself —
"Editing a child here never changes an already-enrolled student":

| What you do                                            | What changes                     | What it does **not** change                                                           |
| ------------------------------------------------------ | -------------------------------- | ------------------------------------------------------------------------------------- |
| Correct a child's details on your list                 | Your child record                | The student record in the class — the school still sees what it received at enrolment |
| The homeroom teacher corrects the student in the class | The student record in that class | Your **My children** list                                                             |

<Warning>
  If you fix a typo in a surname on your list after the child is enrolled,
  **the school will not see it**. Fix it on your side, and additionally ask
  the homeroom teacher to correct the student record.
</Warning>

This can look like an oversight, but it is deliberate. Were it one record,
your edit would silently rewrite the school's documentation — and
conversely, a teacher's correction would change your own data. Two records
mean each side owns what is theirs and nobody overwrites anybody.

The same principle explains why **one child can be a student in several
places at once**: each enrolment creates its own student record. If a
child attends two schools, or moves mid-year, each holds its own copy and
maintains it separately.

## Several children, different classes and schools

One account covers all your children — you do not create a second account
or switch profiles.

* Add each child separately on the **My children** list.
* Assign each with **its own code** to its own class. A code belongs to a
  class, not to a child.
* Children can be in different classes, and even at different schools.
  Meeting bookings are then separate events — see
  [Booking a meeting](/en/parent/booking-a-meeting).

If the **other parent has already enrolled this child**, do not enrol them
again — that creates a second, independent record. Ask that person for a
[guardian invitation](/en/invitations#guardian-invitation): you join the
existing record instead of duplicating it. The invitation is sent with the
**Invite a guardian** button, and it is only available for a child whose
enrolment is **Approved**.

## Contact details

Contact details live on their own page — **Contact details** — and they
belong to the **student enrolled in a class**, not to the child on your
list. That is why, before you enrol a child anywhere, you'll see: "You
have no enrolled children yet. Once you enroll a child in a class, the
form appears here."

The app explains what the school needs them for at the top of the page:

> Your homeroom teacher needs a current phone number and email address
> for each child. Fill them in once, and in September confirming takes a
> single click.

You give a **Phone** and an **Email address**. The phone must be in
international format — "E.164 format, e.g. +48123456789." — that is, with
the `+48` prefix and no spaces or dashes.

For each child you'll see one of two states:

| Message                                                            | What it means                                                  | Button              |
| ------------------------------------------------------------------ | -------------------------------------------------------------- | ------------------- |
| "No contact details for this child yet."                           | Nothing has been given yet.                                    | **Save details**    |
| "These details are saved. You can correct them and confirm again." | Details exist; you can correct them or confirm them unchanged. | **Confirm details** |

After saving, the app confirms: "Contact details saved."

### Who can see them

You give contact details to **the school the child is enrolled at** — the
homeroom teacher of that class, plus the people who run the school's
administrative side (secretary, administrator). Other parents cannot see
them, and they are not published on any list.

You give them **separately for each child**, even when the number is the
same. A child enrolled at two schools has two student records, so you fill
the details in at each.

<Note>
  Contact details are one of the declarations collected per child. The rest
  — consents, after-school care, pickup — are covered in
  [Consents and statements](/en/parent/consents-and-statements). An empty
  entry is not a refusal: the app says so outright, "Nothing has been
  stated. This is not a refusal."
</Note>

## What next

* Child approved? On to [Booking a meeting](/en/parent/booking-a-meeting).
* Where do I get a class code? [Joining a school and class](/en/joining-a-school-and-class).
* The other parent needs access? [Invitations](/en/invitations).
* Something else broken? [Troubleshooting](/en/troubleshooting).