> ## Documentation Index
> Fetch the complete documentation index at: https://help.zebrania.edu.pl/llms.txt
> Use this file to discover all available pages before exploring further.

# Booking a meeting

> Reserving, changing and cancelling a slot.

This is the main thing you do in Zebrania: pick a time to meet your
child's teacher. There is no form and no confirmation step — you click a
slot in the grid and it is booked.

## Finding an open event

Go to **Booking**. You'll see a list under the heading **"Select an
event"**. Only events that are **open for booking** appear there — ones
still being prepared, and ones already closed, simply do not show up.

If the list is empty you'll see: "No events available for booking." That
does not mean something is broken — usually it means the school has not
opened booking yet, or has already closed it. You do not set the opening
time; the school does, and the school announces when booking starts.

<Note>
  You can only book for children whose class enrolment is **Approved**. If
  your child's enrolment still shows **Pending**, wait for the homeroom
  teacher's decision — see
  [Children and contact details](/en/parent/children-and-details).
</Note>

## How to read the grid

Inside an event you see a grid: **each row is one teacher**, and the
columns are times. The app explains this on your first visit, under the
heading **"How to book"**:

> Click any white slot in the grid to reserve a time with a teacher.
> Click a blue slot to cancel. Each row is one teacher — find your
> child's teachers and pick a time.

The colours have a legend below the grid, and every tile carries a
tooltip on hover (on a phone, on tap):

| Legend          | Tile tooltip                                                              | What it means                                                     |
| --------------- | ------------------------------------------------------------------------- | ----------------------------------------------------------------- |
| **Free**        | "Click to book"                                                           | The slot is open — you can take it.                               |
| **Mine**        | "Your reservation — click to cancel"                                      | This one is yours.                                                |
| **Taken**       | "Taken by another parent"                                                 | Someone else got there first.                                     |
| **Unavailable** | "Slot unavailable"                                                        | The teacher marked themselves unavailable at that time.           |
| **Conflict**    | "Conflict — you already have a booking at this time"                      | You already have a meeting at the same time with another teacher. |
| **On duty**     | "You're on consultation duty at this time — you can't book a meeting now" | You are also a teacher, and this is your own duty slot.           |

You may also see **"You already have a meeting with this teacher for this
child"** — not an error, but a rule: one child gets **one meeting per
teacher**. To move it, release the slot you hold first.

## Booking, changing and cancelling

All three are a single click — there is no separate confirmation:

* **Book** — click a white (free) slot. It appears in **My
  reservations** in the sidebar.
* **Cancel** — click your own blue slot. It is released immediately and
  someone else can take it.
* **Change the time** — that is a cancel followed by a booking, in that
  order: release your slot, then click the new one.

<Warning>
  Changing the time carries a risk: between releasing the old slot and
  clicking the new one, someone else can take the new one — and the old one
  is no longer yours. If a particular time matters to you, check that it is
  free before you release what you have.
</Warning>

Until you hold any reservation, the sidebar prompts: "Click a free slot in
the grid to book".

## Someone took the slot while I was booking

This genuinely happens, and it is not a fault. Slots are shared, and when
booking opens many parents click in the same second. Whoever's click
arrives first wins — and the tile may well have looked free a fraction of
a second earlier.

When you lose that race, a warning bar appears above the grid, headed
**"Conflict"**, with a **"Dismiss error"** button. Below the heading the
app adds a technical description of the rejection, in English and
including the slot number — you do not need to decode it. It always means
the same thing: **that slot is already taken and was not assigned to
you**.

**What to do:** dismiss the bar and pick another time. The grid refreshes
itself, so the contested slot will already show as **Taken**. Nothing has
been broken and nothing was half-saved — either you hold a slot or you do
not.

You'll also see the "Conflict" bar when a click is rejected for another
reason — for instance if the school closed booking at the moment you
clicked. The response is the same: dismiss the message and check the grid.

## Several children, several teachers

One event covers all your children at that school — you do not switch
accounts or enter them separately.

* **Several teachers for one child** — this is the normal case, and it is
  what the grid is for. You book one slot in each row you need. Just keep
  the times from overlapping: the app marks an overlapping tile as
  **Conflict**.
* **Several children** — each has its own set of reservations. The "one
  meeting per teacher" limit counts **separately per child**, so with a
  shared teacher you can hold two meetings: one per child.
* **Children at different schools** — those are separate events, each
  with its own entry in the **"Select an event"** list.

The sidebar heading, **My reservations**, shows everything you hold at
this event.

## The teacher cancelled the meeting

A teacher can cancel a booked slot — for example if they cannot attend.
You get an email; the app warns them plainly on their side: "Cancelling
frees the slot and emails the parent that the meeting is off." The slot
returns to the pool, and you can pick another one as long as booking is
still open.

## Adding meetings to your calendar

You do not need to copy reservations by hand. Above the grid there is a
**"Subscribe to your calendar"** section: "Add all your meeting
reservations to your calendar app — they stay in sync automatically."
Subscribing beats a one-off file, because a cancellation or a time change
reaches your calendar on its own. You can also download a single slot with
**"Add to calendar"**.

The details are in
[Notifications and calendar](/en/parent/notifications-and-calendar).

## What next

* Given a booking link instead of an account? [Access from a link](/en/parent/access-from-a-link).
* Child missing from the list? [Children and contact details](/en/parent/children-and-details).
* Something else broken? [Troubleshooting](/en/troubleshooting).